Vietnam’s Leading Mini Storage Expert
Mini storage is truly essential if you need a temporary place to store your belongings in a clean, secure space with well-controlled humidity and affordable pricing.
Document Storage to Free Up Office Space in Hanoi
One of our clients, Diem Huong, a lawyer at a small law firm in Ha Dong, west of Hanoi, recently shared that she and her colleagues were drowning in client files.
They struggled to stay organized in a cramped office, where compliance regulations required them to store legal case files for 5–10 years. With space running out, simply walking to their desks had become a challenge. As every square meter in Ha Dong becomes more valuable, Diem Huong was relieved to discover that off-site document storage could safely store all their paperwork.
For small businesses like her law firm — as well as accounting firms, banks, and public organizations like chambers of commerce or consulates — effective records management is essential. Off-site document storage offers a secure, cost-efficient solution that frees up space and allows companies to focus on growth instead of paperwork.
Benefits of Using Off-Site Document Storage
Off-site document storage offers businesses a practical way to manage paperwork without sacrificing office space or security.
Here’s why:
Optimize Space
According to a 2023 study by the National Association of Professional Organizers, small businesses lose an average of 20–30% of their office space to document storage. By moving files to a storage facility like KingKho, companies can reclaim valuable space for client meetings or employee workstations.
Enhanced Security
Off-site storage facilities offer advanced security features — 24/7 surveillance, controlled access, and humidity-controlled units — to protect sensitive documents from theft, fire, or environmental damage. A 2022 report by IBISWorld found that professional storage reduces the risk of document loss by up to 40% compared to in-house storage.
Cost Savings
Renting storage space is far more affordable than leasing additional office space. For example, storing documents in-house in urban areas can cost €20–30 per square meter per month, whereas off-site storage costs only a fraction of that — ideal for small businesses and public organizations.
Compliance & Easy Access
Law firms and banks must comply with data retention laws, such as the requirement to keep tax records for 10 years in Germany. Off-site storage ensures files are organized and easily accessible, cutting search time by up to 50%, according to a 2021 Forrester study. Customers manage their records independently while benefiting from KingKho’s secure infrastructure.
Secure Storage Without Document Management
At KingKho, our document storage facility in Hanoi offers a safe, cost-effective solution for businesses to store records and free up valuable office space. We provide humidity-controlled storage units to protect documents, but we do not offer document management services such as document retrieval, scanning, or emailing.
| Feature | Document Storage (KingKho) | Document Management Service |
|---|---|---|
| Secure Document Storage | Yes, humidity-controlled units protect records | Yes, often includes special storage conditions |
| Storage Space | Yes, multiple unit sizes (1–10+ m²) | Yes, suitable for large-scale archiving |
| File Organization | Customers organize their own files | Provider organizes and catalogs files |
| Document Retrieval | No, customer retrieves their own files | Yes, staff retrieves documents on request |
| Scanning & Emailing | No, customer manages documents manually | Yes, scans and emails files as needed |
| On-Site Security | Yes, CCTV, access control, pest prevention | Yes, high-level security and restricted access |
| Cost Structure | Affordable rental based on size and duration | Higher cost due to staff and management services |
| Best For | Businesses needing self-managed storage | Businesses outsourcing document handling |
We focus on providing dependable storage so you can keep your files organized and accessible—allowing you to manage documents efficiently while staying focused on your core business.
Conclusion
Off-site document storage helps free up space, reduce costs, and ensure compliance—empowering small businesses and public organizations to grow. By choosing a trusted facility, you protect both your records and your company’s future. Ready to declutter and streamline your operations with professional storage?
Why Choose KingKho?
At KingKho, we don’t provide full-service document management—we empower you to manage it yourself using modern storage units. Our facility in Hà Đông offers flexible, secure, and humidity-controlled space ideal for small businesses and public offices. Whether you’re a consulate archiving diplomatic records or an accounting firm storing tax files, our facility keeps your documents safe and accessible.